|
SUBJECT |
CONTACTS & PROCEDURES |
| Accident Reports Employees |
Forms - Support Services Clerk, V-Drive Facilities/Safety
Reports - Support Services Director within 24-hours |
| Accident / 801 Employees |
Forms - Facilities Supervisor or Benefit/Risk Management Specialist
Reports - Support Services Director within 24-hours |
| Accident Reports Students |
Forms - Support Services Clerk
Reports - Facilities Supervisor within 24-hours |
| Building Use Applications |
Forms - Support Services Clerk
Approval - @ Sites, pink copy stays at building, original to Fiscal Services, yellow copy to Support Services Clerk @ District Office |
| Bells & Schedules |
Head Custodian or Maintenance personnel |
| Custodial Supplies |
Orders are submitted by Head Custodian last working day of the month |
| Deliveries |
Small Items - Interdistrict Mail; Large Items - Work Order Request |
| Electrical Repairs |
Work Order Request |
| Equipment Failure |
Emergencies - Call Facilities Supervisor or Support Services Director
General - Report to Head Custodian or Maintenance personnel |
| Garbage |
Contact Head Custodian or Facilities Supervisor |
| Hazardous Materials |
Contact Head Custodian or Facilities Supervisor |
| Heating & Cooling |
Emergencies - Facilities Supervisor, Support Services Director or HVACR Technician
General Service - Maintenance Personnel and Head Custodian |
| Irrigation |
Major Problems - Contact Facilities Supervisor or Grounds personnel
Scheduling - Call Grounds personnel |
| Keys & Issuance Cards |
Building Keys & Key Cards - Work Order Request
Issuance Cards - Support Services Clerk |
| Landscaping & Trees |
Work Order Request; Requires Support Services Director approval |
| Lighting |
Light Bulbs - Head Custodian, Remodel/Fixtures - Support Services Director |
| Locks |
Work Order Request |
| Lockout/Tagout |
Primary - Head Custodian; Secondary - Maintenance personnel |
| MSDS |
At least two resource binders per facility; one located at main office
Questions - Contact Facilities Supervisor |
| Moving Furniture & Equipment |
Minor Request - Head Custodian
Major/Heavy Request - Work Order |
| Paint |
Work Order Request
Requires Facilities Supervisor approval for work & color(s) |
| PA Systems |
Work Order Request
Requires Facilities Supervisor approval for outside services |
| Pest Control |
Minor - Head Custodian
Requires Facilities Supervisor approval for outside services |
| Recycling |
Collection Issues - Head Custodian; Extra Bins - Facilities Supervisor |
| Safety |
Urgent - Head Custodian, Building Principal, Facilities Supervisor or Support Services Director
General - Work Order Requests
Monthly Reports (fire drill & safety meeting minutes) - Facilities Supervisor |
| Security Alarms |
Support Services Director or Facilities Supervisor |
| Snow Removal |
Minor - Head Custodian; Major - Lead Groundskeeper |
| Time Sheets |
Support Services Clerk |
| Vandalism Reports |
Forms - Support Services Clerk
Reports - Facilities Supervisor within 24 hours |
| Work Orders |
Submit requests on-line; see Facilities web page heading for instructions and link |
